Envision Flights Terms & CoNDITIONS

1. Billing for Service Time

Envision Flights values our clients’ commitment to quality. When hiring us for our services, you agree to our terms and conditions regarding additional expenses incurred during the provision of services. The initial pricing provided solely covers the core services specified in your agreement and does not include certain ancillary costs. Specifically, any mileage, food expenses while traveling, lodging, and transportation costs associated with our team’s travel to your designated location or event will be treated as separate expenses.

These costs, which may vary depending on distance, travel duration, and other logistics, are necessary to ensure our team can effectively and professionally deliver the services you have requested. As such, any mileage accrued will be calculated based on current standard rates, while food and lodging expenses will be billed at reasonable and customary rates. Transportation costs, including but not limited to flights, rental vehicles, and fuel, will be itemized and provided to you upon completion of services.

Using our services, you agree to these terms, and you acknowledge that the listed expenses are a necessary part of facilitating high-quality service and ensuring that our team can operate effectively. We are committed to transparency in our billing practices, and all related travel expenses will be communicated clearly and documented in a final invoice. Please feel free to reach out if you have any questions regarding these additional expenses or if you need clarification on how these terms apply to your specific engagement. Therefore, any time allocated to project planning, consultation, travel, preparation, and on-site operation is considered part of our professional services and will be billed accordingly. This includes all preliminary evaluations, site inspections, and additional time dedicated to achieving project specifications as agreed.

2. Payment Terms 

Payments for all services provided by Envision Flights are due in full by the specified due date indicated on each invoice. Our terms require clients to adhere to the outlined payment schedule to ensure timely delivery and fulfillment of services. Payments can be made via accepted methods listed on the invoice, and clients are encouraged to confirm receipt of payment with our billing department to avoid any discrepancies. Failure to meet the payment due date may result in suspension or delay of ongoing services, with reinstatement of services subject to receipt of payment in full.

3. Late Payment Policy

To uphold equitable business practices and respect for our operational timelines, Envision Flights enforces a late payment fee. For every day a payment remains outstanding past the specified due date, a late fee equivalent to 10% of the original invoice amount will be applied. This fee accrues daily until the full payment is received. Clients are encouraged to contact Envision Flights immediately in the event of any payment issues to discuss possible accommodations. In instances of prolonged delinquency, additional measures may be taken, including but not limited to the suspension of services and potential engagement in collections.

4. Failure to Pay

In the event that payment is not received within 30 days] of the specified due date, Envision Flights reserves the right to take necessary actions to recover outstanding balances. Failure to pay may result in:

Service Suspension: All services may be suspended immediately, and any ongoing projects will be placed on hold until payment is made in full. No further services will be rendered until the account is current.

Termination of Contract: If payment remains delinquent beyond the 30 days, Envision Flights reserves the right to terminate the service agreement. Any deposits or payments made up to that point are non-refundable and Envision Flights shall retain ownership of any work produced, including footage, data, or deliverables until full payment is received.

Collection Action and Legal Proceedings: In cases of prolonged non-payment, Envision Flights may engage a third-party collections agency or initiate legal proceedings to recover the debt. This includes filing a claim in court if necessary. Any costs incurred during the collection or legal process, including attorney fees and court costs, will be added to the outstanding balance.

Accruing Interest: Any unpaid balance may continue to accrue a late fee of 10% of the original invoice amount daily, as outlined in the Late Payment Policy.

Envision Flights values open communication and encourages clients to reach out with any concerns regarding payment so we may work together to find a mutually acceptable solution.